How to

Do You Want To Add Custom Shape To Microsoft Word 365?

Have you ever try to add a Custom Shape to Microsoft Word 365? MS Word has a small library of shapes that can be added to a document. However, these shapes are mostly enough while making process flow diagrams in a document. Also, they’re smart and group together so that your document looks orderly and there are no alignment problems.

By default, The shapes of their own which enable you to apply an outline, fill a color, drop shadow, glow, and other effects. They might be limited but as a feature, they’re brilliant for mapping processes and ideas.

Custom shape in Microsoft Word

Image file

The custom shape will be added as an image file. However, the shape should ideally be an SVG image with proper transparency where required.

While having a PNG file that is suitable for a shape. Also, you can use an online tool to change it into an SVG file. Come let’s try different tools to view which one provides you the best outputs.

Create a custom shape

Once you have the image you are using as a custom shape, you can convert it into shape.

Step 1:

Head over to the Microsoft Word document that you want to add the custom shape in.

Step 2:

Move to the Insert tab on the ribbon and choose Picture>This Device.

Step 3:

Choose the image and put it into the document.

Step 4:

Pick the image in the document, and move to the Graphics Format tab on the ribbon.

Step 5:

On the Graphics Format tab, choose ‘Convert to Shape’.

Customizing shapes

When an image is changed into shape. Simply you can apply styles to it. By default, the styles are preset in MS Word but within those presets, the are so many that you can customize like the color.

If you want to apply a style,

Step 1:

Choose the shape so that a box appears around it.

Step 2:

Move to the Shape Format tab.

Step 3:

Pick a style from the Shape Styles box of controls. Simply use the dropdowns located next to the styles to modify the colors used on/in the shape.


Here’s all about ”Add a Custom Shape To Microsoft Word 365″. However, the custom shape is only available in the document that it is added in. If you send the document with someone, they can easily view the shape, and they will be able to copy and paste it into another Word document as a shape rather than as an image. Once you open a new document in Word. The custom shape can’t appear in the list of shapes and you’ll simply create it all over again.

All pictures can be changed into shapes but they can’t look good. A picture with no transparency is a poor option.

Have you ever face issues while adding a custom shape to Microsoft Word 365? Have you found any other trick that we can’t cover in this article? Let us know your thoughts in the comment section below!

Till then! Stay Safe 🥰

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Alex Joshua

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