Are you looking for the best time for the meeting? Do you want to find the best time for meeting? Organizing a meeting is a fun experience for anyone. You should be it your family gathering or a meeting of professionals from other organizations. Sure, you can share invites to other participants but then you will be flooded with different emails from various sources with unique and different schedules.
However, scheduling and managing them all will turn into a difficult procedure. As it consists of various conversation threads and dates that you might have to track on your own. However, the one easy way to organize all of this and make the process of scheduling a meeting quite simpler and that is Doodle.
What is Doodle: Easy Scheduling App to Find The Best Time For Meeting
Doodle is a productivity app. It helps you to schedule meetings between different clients, friends or members of the family. Whether you are a band searching to organize jam timings. Also, a family that is planning a trip together with other members or a simple meeting among all your loved ones. So, Doodle can help to resolve everything.
Doodle works by syncing to your calendar and by enabling you to create voting polls for other participants. All the parties that are involved in it can record their timings and dates in this poll. Also, it can make the process of finding the most suitable date and time quite simpler.
The app enables you to create a poll for some participants that includes your date range and timings. The invitees can then choose the most suitable dates and timings. However, it works for them according to their schedules. You will then show a color-coded result of your poll by Doodle. As it will make it quite easier to find the most suitable date and time for your group.
Doodle lets you increase this functionality a step further by providing you the ability to add yes/no lists. It also adds extra fields using your own customized polls.
Customized polls also help you plan menus, needs, decide travel plans, get opinions from your invitees and much more. Come let’s take a look at the simple and easy guide as to how Doodle can help you organize a meeting more easily or find the best time for meeting.
How to Create Polls to Organize a Meeting Using Doodle
Follow the steps to create polls to organize a meeting using Doodle – Find The Best Time For Meeting:
Initially, download the Doodle app from the Play Store. Also, open the app once installed.
Also, a login screen and other sign-in methods appear. Select the one that best fits you and sign in to the app.
You will now move to the starting page of the app. Just click on the ‘+’ button in the bottom right-hand corner of the screen.
Now choose ‘Find a date’.
Input the title of your poll in the title section.
Click on ‘select dates’. Now choose all the convenient dates that you want your invitees to pick from.
If you like to add particular timings then click on ‘Add time’. Now choose the time slots that you like to schedule your meeting in.
Also, confirm your selection in the top right-hand corner.
When your poll for timings and date is concerned then construct for now. If you like to add extra details and include notes and descriptions then follow the simple steps below.
To add a particular location to your poll, click on the ‘location’ option below your choose dates.
Here are various other methods of tagging the required location including major social media platforms or normal phone calls. However, in case the venue of the event there is a choice to choose TBD. Also, you can use Foursquare to choose nearby locations using the Maps feature.
If you want to add a description also create a disclaimer for your invitees you can then do so in the Notes section. Just click on the required field and begin writing your instructions.
If you want to include extra polls. Just reduce the number of votes or participants then you can do so using the settings option on the same screen. Come let’s take look at all these choices.
Option 1 (in step 12): Yes, No, If Need Be
This option enables your invitees to answer a poll on the option at hand. They can also answer yes if they agree with the choice. Also, no if they disagree or if you want to be in case they are not sure about their take on it.
Option 2 (in step 12): Hidden Poll
You could also hold a poll that potentially harms the reputation of invitees. Also, they plan to dismiss it. Alternatively, you do not like everyone to know about the one person because whom the meeting can’t be held at the required time and date. Also, the choice to make your poll hidden in case of confidential events.
Just enable this setting and no other participants will be able to view any identifiable information.
Option 3 (in step 12): One Vote Per Participant
This choice is quite self-explanatory. Also, it restricts all the invitees to one vote only. It comes quite handy for necessary events and client meetings that strictly needs everyone’s presence.
Option 4 (in step 12): Limit Votes Per Option
This choice is viable on polls where you are trying to spread/distribute things among your invitees voluntarily. Also, it could be the tables at an event, menu items, chores, responsibilities, etc. Some slots will add on a first come first serve (FCFS) basis. As it helps you keep the availability of your resources in check. You can also set the number of participants that will enable per slot once you have selected this option.
After customizing the list according to your preferences. Just click on ‘Create’ in the top right-hand corner of the page.
After creating your poll, Doodle will ask you to send the poll with your invitees. However, it can be done in two ways.
Option 1 (in step 14):
You can also invite participants using the different compatible platforms that also installed on your phone right from the app.
Option 2 (in step 14):
Also, you can copy the link and forward it to all the invitees.
Now calm down and wait for your invitees to move back to you with a reply. Doodle will automatically alert you when a vote gets cast and you will also allow seeing a detailed graphical result page when the poll has been finished.
Advantage of Using the Doodle Meeting Scheduler App
It helps to save your time but will also enable you to keep a record of all the changes in each participant’s schedule.
Compatible with most modern IMs & social media platforms
Doodle is also compatible with some modern-day instant messenger. It includes the likes of Skype, WhatsApp, telegram, hangouts and text messenger by Facebook. This enables you to share invites to your participants right from your phone using your required choice of platform. Also, the app provides you the universal links to your poll or the ability to invite participants right from Doodle itself. However, if you select the latter option, then Doodle will share invites to all the participants on your behalf.
Note: If you like Doodle to share invites to the poll on your behalf, then you would be needed to have an account on the app itself.
Doodle has a dedicated chat feature. However, it enables your invitees to get in touch with you right from the convenience of the app itself. Also, it takes away the hassle of conversing about the poll in different places that can help save your time or prevent miscommunication on all the invitees.
Calendar integration & push notifications
Also, Doodle can sync with your digital calendar. As it helps to secure overlapping of schedules from your side. Also, it provides you the best view of all the free dates that you might have at hand. However, push notifications will help you to stay up to date with all the votes on your poll or quickly alerts you
Here’s all about “Find The Best Time For Meeting”. What are your views about Doodle? Have you already using it? Did it help enhance your productivity and help you save time? Let us know your thoughts in the comments section below.