User Guide on How to Insert PDF into Word – Tutorial

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insert pdf into word

Since 1983 when Microsoft Word was first developed, it has evolved. Not just in the number of versions, however, also in how much you can do with it. Granted, there are many free word processors that are great alternatives to Word, however, it still remains the most popular of them all. In this article, we are going to talk about the User Guide on How to Insert PDF into Word – Tutorial. Let’s begin!

Word also offers many features that help you present a wide range of different documents. And some of them can be confusing if you are unfamiliar with them. One of these is the Insert PDF to Word tool, which enables you to insert a PDF file into a Word document in its entirety, or through attaching it as a clickable object.

There are many different ways you can go about importing a PDF to Word. And we are going to show you a few so you can select the one that’s best suited to your situation.

Insert a PDF Into Word as an Embedded Object

After you embed a PDF file in Word, then the first page of your PDF appears in the document. Since an embedded object becomes part of the document when it is inserted, then it’s no longer connected to the source file. Any changes made to the original PDF in the future will not be reflected in the Word document actually.

In order to insert your PDF this way, you need to follow these steps:

  • First, place the cursor in the Word document where you need to insert the PDF as an object.
  • Then select the Insert tab.
  • Tap the object icon in the Text group, then choose Object from the drop-down menu.
  • Then click the Create from File tab in the dialog box that appears.
  • Choose Browse, then locate the PDF file. Then click OK in order to embed the file in the document.
  • It will then appear on the selected page of the Word document.

Insert PDF As a Static Image

With this method, you guys can convert the PDF document into a static image and then insert into your Word document as well. The difference is just that it’s not editable and any changes made to the PDF source file won’t be reflected on the Word document thereafter actually.

You guys will need a tool that can convert your PDF file to JPG format. If it’s one page, however, you can capture its contents through using the built-in Windows Snipping tool or an alternative such as SnagIt. And then you have to save as a JPG file in a location you can find and also insert into Word easily.

  • Fisrt open Word and place the cursor where you’d like the image inserted.
  • Tap the Insert tab on the menu bar.
  • Click Picture in order to open the Insert Picture dialog box.

insert pdf into word

  • Locate the JPG file where you saved it last, and then tap Insert to insert the image in your Word document.

This works best for older versions of Word actually, which may not have the Insert PDF feature.

PDF Converter To Insert a PDF To Word As An Image

There are many good and free online PDF converters that you can use to convert your file into images, and then insert them into your Word document as well. Pick one that supports your preferred image file format such as JPG or PNG. For this, we will use SmallPDF, however, you can select one that you like.

  • Open the PDF converter program online, and then choose PDF to JPG.
  • Click Choose File in order to upload your PDF file from its current location.

insert pdf into word

  • The program will then convert your file into images. When you do that then choose Extract Single Images or Convert entire pages (in this case, I selected the latter) and then tap Choose option.
  • Your file will be converted into JPG format as well, ready to download. Tap Download File (ZIP) folder (you can also download each and every image individually but for a multiple-page PDF. It can be tedious and time-consuming as well).
  • Now go to Downloads on your computer. Right-click the file you have just downloaded, and choose Extract All.

insert pdf into word

  • Next, you need to go to your Word document and tap the Insert tab from the menu bar.
  • Select Picture in order to open the Insert Picture dialog box, and then locate the JPG files extracted from the ZIP folder that you downloaded.
  • Tap Insert to insert the image(s) into the Word document. Edit them in order to fit the flow of your text.

Add Text From a PDF File To Word

You guys can also import a portion of text from the PDF file using the Insert Object tool, and then drop it into the Word document. But, this will only insert the text without the original formatting or graphics (if any) from the PDF file, so that it won’t look exactly the same.

  • First, open Word and place your cursor where you’d like the text placed.
  • Tap the Insert tab on the menu bar.
  • Under Text group, you have to tap on the down arrow next to Object.
  • Choose Text From File.
  • In the Insert File dialog box, go to the PDF file that you want to insert text from and then click Insert.
  • When you convert the PDF to text, then it will appear in your Word document.

You can also open your PDF file along with Word 2013 or 2016, which converts it to editable text. That you can then copy and paste into your Word document as well.

The PDF Reflow feature in Word 2013 and 2016 pulls content from the PDF and then flows it into a .docx file while preserving the layout information as much as possible. For a better conversion though, you can also open the PDF in Acrobat and then export it to a Word document.

Insert PDF To Word As a Linked Object as well

A linked object in this case means that the full PDF file will be inserted. However, it will only appear as the first page of the document, and then linked to the source file.

You can choose to have it displayed as an icon rather than the file preview. Either way, you can open the file when you select the icon or preview as well. Any changes that you make to the original PDF file will be reflected in the Word document also.

  • First, open Word and place your cursor where you’d like the PDF inserted as a linked object.
  • Tap the Insert tab on the menu bar.
  • Under Text group, you have to click Object.
  • Choose Create From File tab in the Object dialog box.
  • Then tap Browse and choose the PDF file you want inserted.
  • Click Link to File in order to insert the shortcut.

insert pdf into word

Click Display as Icon if you want the file inserted as an icon rather than a preview (first page). You can also display it with a different icon through tapping Change Icon > Browse to choose an icon. And then tap OK or click Enter.

Tap OK in order to add the PDF file shortcut (icon or preview) to the Word document.

Copy The PDF File Into Word

This is actually a simpler method for inserting text from the PDF file into your Word document. But, it does not copy any graphics or text formatting from the original file so they won’t look the same actually.

We are going to describe the steps to take if you are using Adobe Acrobat Reader. However, you can use your default PDF reader app too, though the steps may be slightly different.

  • First, open your PDF file.
  • Right-click anywhere on the document and then tap Select Tool.

Word

  • Select the text that you want to copy, right-click the selection, and tap Copy.
  • Then open Word and paste the text where you want it on the document.

You can also convert your PDF to Word using Adobe Acrobat DC. If you guys want to place the contents in a separate Word document rather than inserting the PDF into Word.

Use The Full Version Of Adobe

You can import a PDF to Word and bypass all of the other steps that are mentioned above. If you guys have the full version of Adobe. The program has a built-in converter that you can use to import your PDF file and convert it into Word.

The converted document is of a higher quality and also has better formatting than the usual PDF to Word conversion from Word 2013 and 2016 as well.

  • First open Adobe Acrobat and click Export PDF.
  • Choose the format you want to convert the file to – in this case Word – and then click Export.

Adobe

  • Insert the converted file into your Word document through tapping Insert > Object > Create from File > Browse. And then locate the Word document converted from Acrobat.
  • If you prefer to insert the file as an image, then you can open it in Adobe Acrobat and press Save As or Save As Other and choose your preferred image format (JPG, PNG, TIFF etc.). Acrobat will then convert each page into an image file that you can insert into the Word document as well.

This method is also more secure for your documents compared to using an online PDF converter actually. Especially if they’re sensitive in nature as well. The downside with this method is the price of Adobe Acrobat, which may not be suitable for each and every user.

Insert PDF To Word Using a Mac

If you are using a Mac, then the steps to insert a PDF file into Word are relatively similar. However, with a few slight differences.

  • First, open your Word document in the Mac version of Office.
  • Click Insert and then choose Object.
  • In the dialog box that opens, you need to tap From File and select the PDF file.
  • Tap Open to insert the file into Word.

Differences Between Windows & Mac When you Insert PDF To Word

  • Mac allows you to preview and also pick the pages from the PDF file that you want to insert into the Word document. Windows only inserts the first page of the PDF file actually.
  • If you want to insert a PDF to Word using Mac, then you don’t have to select Create from File>Browse. Just like you would in Windows; just tap Insert Object>From File
  • If you only need text from the PDF, then Mac has a built-in Preview tool in order to help with that. Open the PDF in Preview, then click the Text Tool, also highlight your text, and then copy and paste it into Word.

Using Google Docs

You can also insert a PDF file into Word through using Google Docs.

  • Open Google Docs and then tap New>File Upload and then click on the PDF file.

google docs

  • When you upload it to your drive, right-click the PDF file and then choose Open with > Google Docs.
  • The PDF is now inserted into Google Docs as well. You guys can copy and paste the Word document you’d like to combine with it in Docs, edit it, and then download it as a Microsoft Word file. Tap File > Download > Microsoft Word.

The downside with this method is that it does not apply the same formatting just like in the original PDF file. Additionally, it’s a bit slow whenever inserting the document, has file size limits, and you have to combine your Word document after opening the PDF in Docs as well.

Can We Use Word Online To Insert a PDF File Into a Word document?

It’s actually not possible to insert a PDF file in Word Online. But, you can also edit the PDF in Word Online, update its content, or copy from PDF and paste it into a Word document offline.

Note: When you open a PDF in Word Online, then it will be converted into a Word document without some elements of the original formatting. For instance, line and page breaks may show in different spots. This conversion is best for PDFs that mostly have text actually.

You guys can try out any of these methods and see which one works best for your situation.

Conclusion

Alright, That was all Folks! I hope you guys like this article and also find it helpful to you. Give us your feedback on it. Also if you guys have further queries and issues related to this article. Then let us know in the comments section below. We will get back to you shortly.

Have a Great Day!

Also See: Best Software for Converting VCE to PDF

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