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How to See Everyone on Microsoft Teams

See Everyone on Microsoft Teams

For organizations along with multiple team members, Microsoft Teams actually offers the option of creating separate teams for each department in the company, with members inside each team. The service offers direct messaging, audio or video calling, screen-sharing, and also integration options. Also with highlight features such as creating join-in links, muting all participants, and marking messages as important. In this article, we are going to talk about How to See Everyone on Microsoft Teams. Let’s begin!

Teams can include more than 5000 members in a single team, however, can only admit up to 250 of them during a meeting. If a lot of folks are sharing ideas in groups along with large numbers. Then you might want to see as many participants as possible on your screen as well.

Both Zoom and Google Meet offer ways in order to see everyone whenever you’re making a group video call. However, if you or your organization is using Microsoft Teams, can you guys view all the participants during a team meeting? That’s what we’re really here to talk about.

How to See Everyone on Microsoft Teams

Well, if you guys are looking to see everyone on a single screen, then the straight answer is a “no”. But, you guys can jump between screens in order to see the video feed of everyone in a meeting.

How many people can you see at a time on Microsoft Teams

Microsoft allows more than 250 people in one Microsoft Teams meeting. The collaboration service also shows a 7×7 grid view on its Teams app. Hence supporting the ability to view more than 49 participants on a single screen. You can also use the feature on a Mac or Windows computer as well as through the Teams app on Android and iOS.

Participants whose video feeds aren’t here on the screen are available as icons at the bottom of the screen. Zoom also permits users to view more than 49 participants in a single grid during a meeting. Whenever a workaround on Google Meet lets you guys view all the participants in a meeting in a grid formation.

The upgrade to simultaneously viewing 49 participants is actually a recent change as Microsoft only allowed users to view the last 4 active participants during a video meeting first. Well, before moving to host 9 participants on a screen all at once. Recent updates have also opened the door for changing the background of the software and also raising hands during a meeting, and formally end a meeting even for all participants as well.

What else can you do to see other participants in a Teams meeting | See Everyone on Microsoft Teams

However, you guys can change screen layouts on Teams, you can aso select what you want to see in a Teams meeting, and here are some ways you can do just that.

Switching between people and content

Whenever a presentation is being shown, you guys can switch between viewing that content and watching the people in the room. You can do this via clicking on the content our interested to watch. This can also help presenters to check who’s taking notes and also analyze their body language in the meeting room as well.

Pinning a video

Whenever you want to focus on a specific member during a video conference, you can do this through pinning their video feed. To do this, choose the video you want to pin, right-click on it and choose ‘Pin’. This will pin the video of your selection regardless of who’s talking and you can guys pin as many videos as will fit on your screen. In order to unpin a video, right-click on it and choose ‘Unpin’.

Reframing a video

By default, Microsoft Teams tends to crops videos in order to make them fit on your screen better. If you guys want to change the view of a specific video in a meeting or if a participant has been cropped out of the video. Then you can right-tap on the video and choose ‘Fit to frame’ to see the whole video. If you want a video in order to fill up the video feed. Then you can opt for ‘Fill frame’ which will provide you closer, as well as the cropped view.

Can you guys change video screen layouts during a Teams meeting

See Everyone on Microsoft Teams

Yes. Microsoft Teams does offer different video layouts that you guys can change. During a video conference – Gallery, Large Gallery, as well as Together mode. By default, all meetings will then set to ‘Gallery‘ layout which should show participants in 2 x 2 or 3 x 3 grids. Hence, showing more than 9 attendees on the same screen. If you guys have connected to up to 9 participants in a meeting, then Teams will also let you guys change the layout of a meeting screen to “Large Gallery” view.

If a Large view is enabled, then the service will dynamically rearrange the screen relying on the number of participants present. As well as the number of video feeds that are turned ON. Teams will turn on a 4 x 5 grid if there are 20 participants as well as less. And will switch to 6 x 5 as the number of participants rise up. If more attendees enter the meeting, then Teams will switch to a 7 x 7 layout. In order to let you see all the members in the meeting. You should also note here that you cannot see more than 49 participants at once.

Lastly, Together Mode is designed to show all of the participants of a meeting in actually a shared background just like a lecture hall. This has been brought to encourage engagement, decrease distractions. And then bring focus to the people who are actively speaking during a session.

Can you see all participants in a Teams meeting? | See Everyone on Microsoft Teams

Microsoft Teams currently also offers a 7×7 grid view letting you view more than 49 participants on a single screen during a meeting. That’s as good as viewing everyone that’s also present on the screen at once.

Zoom actually has a Gallery View feature that shows multiple participants in a grid formation. And whenever in a meeting, you can view more than 49 participants on a single screen. For meetings of up to 49 participants, the rest of the participants can be viewed via jumping to the next page of the Gallery View.

When will the ability to see all participants come to Teams?

The current 7 x 7 grid view permits you to see more than 49 meeting participants, all at once. If your meeting exceeds the maximum grid count, then you guys can see the remaining participants through going to the next page of the Gallery View.

As the 7 x 7 view is bound to be sufficient for most organizations. We don’t really think Microsoft would be too concerned about increasing the limit. Plus, creating an even bigger Gallery View would ultimately beat the purpose. As an overly-populated screen would decrease visual clarity and invite more chaos.


Well, That is all from my side. If you want to know more about this article or have any queries. Then feel free to ask me anything in the comments section below.

Have a Good Day!

Also See: How to Turn Off or Disable Waiting Room in Zoom

About the author

Windy Moore

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